Ford House 2025 Harvest Day Vendor Rules and Regulations
Thank you for being a part of Harvest Day at Ford House! To ensure a safe, successful, and enjoyable experience for everyone, please review and adhere to the following rules and regulations:
1. Vendor Setup & Location
- Vendors will be assigned specific locations prior to the event. A few days before the event, they will receive an email with instructions on their location and arrival time.
- Vendors will receive contact information for the Event Coordinator with their instructions in case of day-of questions.
- Vendors must set up within their designated area, which is 10′ x 10′ or 10′ x 20′.
- Setup time:
- Group A: 9 a.m.
- Group B: 9:30 a.m.
- Group C: 10:00 am.
- All vendors must be ready by 12 p.m.
- Vendors are responsible for their own setup, including tents, tables, chairs, and signage.
- Vendors may drive to their location to drop off goods and equipment and must move their vehicle to the assigned area immediately upon drop-off.
- Tents must be securely anchored to ensure safety in the event of wind or inclement weather.
2. Operating Hours
- All vendors must remain open and operational from 12 p.m. to 5 p.m. during the event. Early teardown is not permitted unless approved by event staff.
3. Utilities
- Ford House does not provide electricity, water, or other utilities.
4. Payments and Transactions
- Vendors are advised to prepare for cash transactions as cell phone service can be spotty in certain areas of the property.
- Secure cash and payment systems at all times. Ford House is not responsible for lost or stolen items.
5. Permits and Licenses
- Food vendors must provide all necessary health permits and licenses to operate.
- Vendors selling taxable goods are responsible for collecting and reporting applicable sales tax.
6. Parking and Access
- Vendor vehicles must be unloaded and moved to designated vendor parking areas by 10:30 a.m.
- Only one support vehicle per vendor is allowed on-site during setup and teardown.
7. Safety and Conduct
- Smoking, vaping, and the use of alcohol or drugs are strictly prohibited on Ford House property.
- All vendor activities must align with the family-friendly nature of the event.
- Open flames are not permitted.
8. Vendor Waste
- Vendors must keep their area clean and free of debris.
- Dispose of waste in designated receptacles; do not leave trash behind.
- Food vendors are responsible for properly disposing of grease or other food-related waste.
- Ford House will collect all refuse at the end of the event.
9. Cancellations
- There are no refunds for vendor fees unless Ford House cancels the event.
10. Weather Policy
- Harvest Day will proceed rain or shine. Vendors should prepare for varying weather conditions.
- In the event of severe weather, Ford House reserves the right to delay or cancel the event for safety reasons.
11. Compliance
- Vendors must comply with all event staff directions and property rules.
- Failure to adhere to these rules and regulations, as well as standard Ford House Rules, may result in removal from the event without a refund.
Thank you for your cooperation. We look forward to another wonderful Harvest Day with you!
